Archives & Special Collections

Series s02 - BCIT Office of the President series

Convocation 1966 British ... Medical Laboratory Techno... Commencement Exercise, We... Mrs. A. Miller RSVP to re... Invitation to all BCIT st... Invitation to the officia... BCIT Rededication: Souven... BCIT Tour guide, October ... BCIT Commencement Exercis... Commencement Exercise, 8t... Student information broch... Official opening of the B... Time Capsule plaque (1985) 20th Anniversary sticker 20th Anniversary sticker Minister of Education Hon... BCIT Board Chairman 1984-... Arial photograph of BCIT ... Arial photographs contact... Blank copy of BCIT Pionee... Blank copy of BCIT Commem... Discover BCIT (brochure) BCIT graduates work HIRE ONE BCIT Student Association ... BCIT Rededication invitat...
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Identity area

Reference code

F01-s02

Title

BCIT Office of the President series

Date(s)

  • 1959 - 2005 (Creation)

Level of description

Series

Extent and medium

2.34 m textual records

Context area

Name of creator

BCIT. Office of the President (1959-)

Administrative history

From BCIT's founding until 1974 the B.C. Department of Education in partnership with an Advisory Council, chosen from business and industry, appointed the Principal as the Chief Executive Officer of BCIT.

The three divisions of Engineering, Business and Health were managed by three Directors who reported directly to the Principal. The Advisory Council formed seventeen advisory committees which met at least twice a year and advised Technology Heads at BCIT about the effectiveness of the programs being taught, opportunities for employment and updates in the industry. Recommendations went through the Principal who carried them to the main Advisory Council.

A more autonomous relationship developed between the provincial government and BCIT with the passage of the British Columbia Institute of Technology Act on July 4, 1974. The Act established a new system of governance for the Institute under a fifteen–person Board of Governors. Under Section 11 (3) of the BCIT Act the Principal was required to submit an Annual Report to the Board of Governors for the educational year. The position of Principal was expanded to encompass linking functions both between the Board of Governors and the Institute, and between the Institute and the external community. The Principal assumed the responsibility of implementing Board policy and administering the budget; she also served as the chief means of mobilizing the institute’s resources in recognizing and clarifying issues and expediting decision making. At the same time, three Executive Director positions were created in the areas of Technical Education; Administration; and Personnel and Information Services and Student Services, in order that BCIT could effectively carry on day-to-day operations while implementing a variety of administrative systems. With the Directors of the five Educational Divisions, the Bursar, the Registrar, and the Coordinator of Planning Services, the Executive Directors were members of an Executive Committee, a consultative body which advised the Principal and served as a channel of communication between the Chief Executive Officer and BCIT's staff, students and faculty.

In 1986 when BCIT merged with the Pacific Vocational Institute the title of the Chief Executive Officer of BCIT changed from Principal to President.

In 2004, BCIT's governing legislation became the College and Institute Act, RSBC 1996, ch. 5 (2). Under this Act, the President is defined as the Institute's Chief Executive Office, with the duty to “supervise and direct subject to bylaws, the instructional, administrative and other staff of the institution and exercise powers and perform duties assigned to the president by the board.” The President is to report to the Board of Governors annually on the progress of BCIT, make recommendations, and advise the Board on all matters concerning the operation of BCIT.

Individuals who have served as Principal include: Gordon A. Thom, Principal (1974-1985), Cliff McAdam, Acting Principal (July-August 1974), Dean H. Goard, Principal (1967-June 1974) d Jan 1986, E. Cecil Roper, Principal (1962-1967)

Individuals who have served as President include: Kathy Kinloch, President (2014-), Don Wright, President (2008-2013), Verna Magee-Shepherd, Acting President (June 2007-March 2008), Tony Knowles, President (2000-May 2007), Brian Gillespie, President (1995-August 2000), John A. Watson, President (1989-1995), Roy V. Murray, President (1985-1988)

Archival history

Immediate source of acquisition or transfer

The records were transferred directly to the Archives from the President’s Office.

Content and structure area

Scope and content

The BCIT Office of the President series consists of records made and received in the course of carrying out the functions of the office from 1962 to the present. The activities documented include policy and procedures development; participation in the President’s Executive Council (PEC) which is composed of senior managers who make decisions on the institute’s operations, and other bodies, including the Board of Governors, liaison with internal and external bodies such as the various faculties, the Faculty and Staff Association, non-government and non-educational organizations such as companies, non-profit societies, industry groups, standards associations, etc, and the provincial and federal governments; budget preparation; the regulation of instruction, including appointments and salaries; correspondence with various individuals and institutions regarding academic matters; the development of new programs and departments; public engagements; and the solicitation and the distribution of grants, and scholarships. The types of documents include meeting agenda and minutes, brochures, correspondence, memorandum, publications, and reports.

Appraisal, destruction and scheduling

Accruals

Further accruals are expected.

System of arrangement

The subseries have been arranged in conformity with the file classification system in place in the President's Office. Files within subseries are arranged both chronologically and by subject. The series is arranged into the following subseries:
2-1 Publications and Reports
2-2 President’s Executive Council
2-3 Institute Initiatives
2-4 Institute Memberships
2-5 Service Plans
2-6 Education Planning
2-7 Operational and Strategic Planning
2-8 Organization Charts
2-9 Mission Statement
2-10 Policy Development
2-11 Industry and External Organizations
2-12 Intellectual Property
2-13 Executive Presentations
2-14 Travel and Visitors
2-15 Briefing Notes
2-16 Communications
2-17 Taskforces
2-18 Government of British Columbia
2-19 Government of Canada
2-20 BCIT Special Events
2-21 Resource Materials
2-22 Committees
2-23 Bachelor of Technology Degrees
2-24 Advisory Council
2-25 Vice President, Academic

Conditions of access and use area

Conditions governing access

Conditions governing reproduction

Language of material

Script of material

Language and script notes

Physical characteristics and technical requirements

Finding aids

Subseries descriptions and some file lists available in the BCIT Archives. Please schedule an appointment with the BCIT Archivist for access.

Allied materials area

Existence and location of originals

Existence and location of copies

Related units of description

Related descriptions

Notes area

Alternative identifier(s)

Access points

Subject access points

Place access points

Name access points

Description control area

Description identifier

Rules and/or conventions used

Status

Level of detail

Dates of creation revision deletion

D. Brocklehurst, created 2004-11
E. Padilla, updated 2012
C. McLellan, updated 2014-11-21

Language(s)

  • English

Script(s)

Sources

Accession area

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